Council tables Safe Routes to School advertising bid for second time

Posted: Apr. 8, 2013 10:46 pm Updated: Apr. 22, 2013 11:15 pm

Herald-Whig Staff Writer

The Quincy City Council agreed to table for the second time the low bid of $2,950 from AdForce Advertising Agency for a project to design educational materials, brochures, banners and public service advertisements involving the Safe Routes to School program.

Monday’s vote came two weeks after the bid was initially tabled to conduct a review of the four bids received. The bid will be sent back to the city’s Finance Committee, which previously recommended it be approved.

According to emails obtained by the Herald-Whig through the Freedom of Information Act, the city received a proposal from Rokusek Design for the promotional campaign. However, the city was informed by the Illinois Department of Transportation that it needed to obtain additional bids to be eligible for grant funding.

Mayor John Spring previously told The Herald-Whig he was informed of a “mistake” by a part-time employee in the Planning and Development Department in the seeking quotes on the project. He said the part-time employee no longer works for the city.

Jon Rokusek, president of Rokusek Design, told The Herald-Whig that the city approached his company about handling the project under its professional services clause.

“We actually asked if they needed to go for a competitive bid,” Rokusek said. “We’ve done a lot of government contracting in the past, and they thought they could do it under professional services. “We were informed later that it was going to be competitive bid, so we took the same numbers of that proposal and put it on the bid sheet.”

The city published an ad for bids in The Herald-Whig on Feb. 3 and Feb. 6. The city received bids ranging from $2,950 to $30,500.

Bevelheimer provided aldermen with a summary of the bidding process last week.

Safe Routes to Schools is a federal program that provides grants to communities to improve safety for children walking to school. The city received a $60,000 grant for equipment, and it plans to buy 15 speed display boards and timers from CDS Office Technologies for $49,560. The signs will be installed near seven schools: Adams, Madison, Dewey, Washington, St. Peter, St. Francis and Quincy Junior High School.

Eighteen blinker stop sign paddles also will be bought from Tapco Inc. for $2,970.

The city also received $40,000 from Safe Routes to Schools for a public education campaign on speed zones and getting children to school safely.